M & E (Monitoring & Evaluation)

The Ministry of Drinking Water & Sanitation has developed a comprehensive system of monitoring the implementation and impact of the Programme including utilization of funds, through Periodical Progress Reports, Performance Review Committee meetings, Area Officer’s Scheme, District Level Monitoring and Vigilance and Monitoring Committees at the State/District Level. Besides, the States have been advised to adopt a five-pronged strategy consisting of (i) creation of awareness about the schemes, (ii) transparency, (iii) People’s participation, (iv) accountability/ social audit and (v) strict vigilance and monitoring at all levels. These measures are to help in maximum utilization of funds under the rural development schemes.

Comprehensive web-based online monitoring systems for SBM(G) are in place. The Online Monitoring System of Swachh Bharat Mission (Gramin) is being strengthened for entering households level data gathered from the Baseline Survey. This is an attempt to begin household level monitoring of the sanitation coverage and increase transparency. Further to keep pace with the modern IT tools, provision is now available to send automatic reminders on identified dates to State Secretaries and SBM(G) Coordinators of each district to report physical and financial progress by the due dates. Provision has also been made to issue SMSs to field functionaries and State Secretaries on group messages to be sent through online monitoring system. An online automated sms system to communicate with beneficiaries and an online complaint redressal system is being put in place. A Mobile application for uploading photographs of toilets constructed after 2nd October 2014 has been launched. The photographs are geo- tagged. A Swachhta App has been developed that provides online information on sanitation status up to household level. The citizens can also do ranking of swachhta on the Swachh App.

A module for monitoring ODF is also available on the IMIS. Further, the IMIS provides for a module, whereby, the States/districts can transfer incentive fund directly to the community as a whole, as per the flexibility provided to the States.

Village Swachhata Index has been defined to measure the cleanliness level of villages. This includes factors like access to safe toilets and also whether there is visible cleanliness around households and public places. This is measured by determining the % of households having access to safe toilets, % of households having no litter around them, % of houses having no stagnant waste water around them and % of public places having no litter around them. The public places include schools, anganwadis, hospitals, etc. The IMIS enables villages to determine their own Village Swachhata Index in a Gram Sabha and take steps to improve their cleanliness level.

Periodic review meetings are conducted to review the physical and financial progress in the implementation of schemes in all the states. Beside review meetings, regular video conferences are also organized to review progress of SBM (G) and to suggest corrective measures wherever required to achieve physical and financial objectives. Also, officers from GoI visit the States lagging behind in the pace of implementation of the scheme to expedite their implementation so as to achieve the project objectives within the stipulated period.

In order to get a quick feedback on innovations in addressing various implementation challenges, Rapid Action and Learning Unit (RALU) has been constituted at the National level and similar RALUs are being constituted at the State levels. The RALUs are small, flexible and specialized units to provide advice on corrective action and to upscale good practices. They are also to find quick and effective solutions and develop, share and spread those based on actual working in the field.

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